The example company
All screenshots in this guide come from one example, so the same names and numbers appear from page to page.
Vajra Auto Components Pvt Ltd
A machine shop in Bhosari, Pune (Maharashtra, GST state code 27) that makes brake and chassis parts for vehicle manufacturers. Its books are for the financial year 2026-27 (1 April 2026 to 31 March 2027).
Products
| Code | Product | How it is supplied |
|---|---|---|
| RM-0001 | Brake Disc Casting FG260 | Bought, batch tracked |
| RM-0002 | Wheel Hub Casting SG500/7 | Bought, batch tracked |
| RM-0003 | CRCA Steel Sheet 3.0 mm | Bought by the kg |
| RM-0004 | EN8 Bright Bar 32 mm | Bought by the kg |
| PUR-0001 to PUR-0004 | Bearing, wheel stud, oil seal, weld nut | Bought-out parts |
| CONS-0001 to CONS-0003 | Cutting oil, carbide insert, corrugated box | Consumables |
| SF-0001 | Wheel Hub - Machined | Made in-house, used in the hub assembly |
| SF-0002 | Engine Mount Bracket - Welded | Made in-house |
| FG-0001 | Brake Disc Rotor 260mm Ventilated | Made to stock, batch tracked |
| FG-0002 | Wheel Hub Assembly - Front | Made to order, serial tracked, GST 28% |
| FG-0003 | Engine Mounting Bracket - Powder Coated | Made to order; can be made or bought |
| FG-0004 | Spacer Bush EN8 | Made to stock |
Customers and vendors
Customers: Sahyadri Motors Ltd (Pune), Kaveri Tractors Ltd (Karnataka, so sales are charged IGST), Deccan Auto Spares, Narmada Agri Equipments (unregistered), Meridian Auto Exports (SEZ).
Vendors: Pune Castings & Forgings, Bharat Bearings (Gujarat, so purchases carry IGST), Shree Steel Traders, Om Powder Coaters (job work), Sharp Tooling Solutions, Konkan Packaging, Swift Road Logistics, Joshi & Associates.
Both a customer and a vendor: Precision Fasteners India.
The plant
| Work center | Machines |
|---|---|
| WC-CNC CNC Turning Cell | CNC-01, CNC-02 |
| WC-VMC VMC Machining Cell | VMC-01 |
| WC-PRS Press & Weld Shop | PRS-01, WLD-01 |
| WC-ASM Assembly Line | ASM-01 |
| WC-QC Inspection & Balancing | BAL-01 |
The story the screenshots follow
- Sahyadri Motors asks for 550 brake disc rotors. The enquiry
ENQ/2026-27/0001becomes a quotation and then sales orderSO/2026-27/0001. - Castings are requisitioned (
PR/2026-27/0001), ordered from Pune Castings (PO/2026-27/0001), received with ten pieces rejected, invoiced by the vendor and paid. - Work orders turn castings into rotors, hubs and bushes, recording good, rejected and scrapped pieces at each operation.
- The rotors are picked, packed into boxes, inspected and shipped on delivery challans
DC/2026/0001to0003, then invoiced asINV/2026-27/0001. - Kaveri Tractors orders 60 hub assemblies (
SO/2026-27/0002). There is not enough stock, so the system raises a work order by itself. - Accounts post receipts, payments, payroll and depreciation, and prepare GSTR-1, GSTR-3B and the TDS return.